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meetings:20150317_minutes [2015/04/15 03:17] – [**Membership Report**] penneymeetings:20150317_minutes [2017/04/05 00:38] (current) – external edit 127.0.0.1
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 ====== **Social Outreach** ====== ====== **Social Outreach** ======
  
-Canino-Koning: Girl Geek lockpicking party went well.  12-15 people came. +Girl Geek lockpicking party went well. 12-15 people came, also a small tween event that was successful.
-Hughes:  Had small tween event that was successful.+
  
  
 ====== **Secretary Election** ====== ====== **Secretary Election** ======
  
-Canino-Koning: motioned to vote Penney Hughes as a Secretary +Canino-Koning motioned to vote Penney Hughes as a Secretary 5 board members present voted –unanimously approved
-5 board members present voted --unamimously approved +
-Adams: suggested that new secretary Googles non-profit board secretary for further guidlines.  Non-Profit Network has some online board training for her to check out. +
 ==== **Action Item** ==== ==== **Action Item** ====
  
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 ====== **Space Usage Request** ====== ====== **Space Usage Request** ======
  
-Applegate:  Katy Livingston wants to use part of our space as practice space as a professional circus performer.  She has her own insurance.  She prefers a location with I Beams but would be willing to bring own alternative.   +Katy Livingston wants to use part of our space as practice space as a professional circus performer. She has her own insurance. She prefers a location with I Beams but would be willing to bring own alternative.   We need to determine how long would she want to use the space.  Her interest in the space was forwarded to Al. Some concerns were raised about how she might appropriately pay for the space and whether it is appropriate if she is not doing a 'Maker' thing.   She should have 2 memberships if bringing a partner.  By them both becoming members she would be covered by our insurance too.  Katy indicated that she would be putting a rider on her insurance for this address. We should have her organize with us so she is not practicing during meetings and that there could/will be bystanders.
-Flaga:  How long would she want to use the space +
-Raymond:  Her interest in the space was forwarded to Al +
-Canino-Koning:  It is super questionable for us to be making money from her using the space when we are not paying rent. +
-Flaga:  What about new space? +
-Applegate:  She offered to become a member but she would be dominating a lot of space. +
-Adams: The question I have is, how to handle this when it is not really a maker thing.  You can use space if it is a maker thing. +
-Flaga:   Are there any obstacles for Al? +
-Adams:  She comes with her own insurance. +
-Flaga:  Maybe we want to put it to the members? +
-Adams:  Question number one, are we actually perplexed about this? +
-Flaga:  You are alluding that no one is against it, but is it really about making? +
-Raymond:  Even though it is tangential since there is an end to our using Adams:  Maybe we could charge her a day rate? +
-Applegate: I thought we would charge her as a member. +
-Flaga:  Having her be a non-member seems like a quagmire we do not want to get into. +
-Canino-Koning: If she is not a member we would have to make policies to cover that and it would create hassle.   +
-Applegate: She would be bringing a partner and equipment. +
-Bphm: Guests can not use tools. +
-Canino-Koning: She should have 2 memberships. +
-Flaga: By them both becoming members she would be covered by our insurance too. +
-Adams: Our insurance covers the lab. +
-Applegate: She indicated that she would be putting a rider on her insurance for this address. +
-We should have her organize with us so she is not practicing during meetings. +
-Adams:  We should broach with her the fact that there will be bystanders +
-Bohm:  It could be cool to have a contact with performers for events. +
 ==== **Action Item** ==== ==== **Action Item** ====
  
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 ====== **Adult Derby Event** ====== ====== **Adult Derby Event** ======
  
-Applegate: Lucas Anthony & John Estelle came by last night looking into whether we could do a pinewood derby fundraiser.  Al is OK with it.  It does not conflict with sports events.  John wants us to go directly to Boy Scouts of America (BSA) to source the pinewood cars. +Lucas Anthony & John Estelle came by last night looking into whether we could do a pinewood derby fundraiser. Al is OK with it. It does not conflict with sports events. Possibly the pinewood derby cars could be sourced from Boy Scouts of America (BSA), or Kwikcrafts.  Lucas and John have written up a schedule of charges based on if you get car & whether one attends a workshop to make their own cars.  To deal with abandoned car issues, there is a meet-up the day before race day for finishing and weighing in. There we some concerns about adults attending a multiday event and it being chaotic.  We discussed having available  a few  premade cars?   Maybe for latecomers also?  Lucas and John would be buying the stock. Lucas is going to talk to Al about a date & John is going to organize the class. 
-Flaga: I'm not sure if BSA would want to sell to non kids   +
-Hughes: Possibly they could be sourced from Kwikcrafts. +
-Applegate:  I have a schedule of charges based written up by Lucas and John based on if you get car & whether one attends a workshop to make their own cars.   +
-Flaga: In my experience, lots of people abandon car because the paint takes so long to dry and they need to return a second time to finish. +
-Canino-Koning: They have provided for that on the schedule--there is a meet-up the day before race day for finishing and weighing in. +
-Flaga:  That sounds like it could be crowded and a mess. +
-Raymond: This is a good event; but will adults really come over a multi-day event? +
-Canino-Koning: Maybe there should be some premade cars? +
-Kennedy: Yeah, you can decorate them a little with stickers or something to customize them +
-Adams:  Lets be supportive of the event & look at how they can do it. +
-Hughes: We should have cars at the event for the latecomers +
-Flaga: Who is buying the stock ahead of time? +
-Applgate: They are buying.  Lucas is going to talk to Al about a date & John is going to organize the class. +
-Flaga: Was the track acceptable to them? +
-Applegate: Yes, we might want to cover the electronics in the back. +
-Adams: Are we cool with someone doing a fundraiser with us?  Jody could you follow up with them?  Let's keep this their event. +
-Jody: Yes, that is why they came to us, because they want to do an event with us. +
-Price wise, is everyone OK with the numbers? +
-Flaga:  The prices for the cars might be too low, I could email Dan.   +
-Adams:  John Estelle is planning on teaching the workshop. +
-Hughes: What about day of cars? +
-Flaga:  They should probably make 10% cars/registrants available for day of the event. +
-Applegate:  We could advertise that. +
-Hughes:  You might not want to advertise that until near the end of the promotion. +
-Applegate:  They want to do slo-mo at the finish line.  They know cameras.+
  
 +They want to use our track but we might want to cover the electronics in the back.  John Estelle is planning on teaching the workshop. They should probably make 10% cars/registrants available for day of the event. We could advertise additional car will be made available near the end of the promotion. 
 +
 +They want to film slo-mo at the finish line. 
 ==== **Action Items** ==== ==== **Action Items** ====
  
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 ====== **Casual Memberships** ====== ====== **Casual Memberships** ======
  
-Applegage:  John and Lucas would like to have non-using members.  We need to define this.  I mentioned $25 fee and the guys said no it should be higher, maybe $50. +John and Lucas would like to have non-using members. We need to define this. I mentioned $25 fee and the guys said no it should be higher, maybe $50.  Maybe we could have levels, for example students $25, a  $50 level,  a thousand dollar contributor would get a plaque. 
-Bohm:  Maybe we could have more levels.  Some students would do $25.  If you are willing to pay $50 then you will pay $50.  I think we should have a thousand dollar contributor plaque.   +
-Adams:  In think the last time we talked about this we were going to have Bohm work with Canino-Koning. +
-Bohm:  I thought she was working on it. +
 ==== **Action Items** ==== ==== **Action Items** ====
 **Canino-Koning and Bohm**:  report to board with membership levels suggestions **Canino-Koning and Bohm**:  report to board with membership levels suggestions

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