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meetings:201603_minutes [2016/03/20 20:18] wreality Removed some ZOMG and OMGs and other small changes |
meetings:201603_minutes [2017/04/05 00:38] |
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- | LMN Meeting minutes 3/1916 | ||
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- | Called to order 1:15pm | ||
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- | Present: | ||
- | * Brian Adams | ||
- | * Carl Raymond | ||
- | * Mike Flaga | ||
- | * Jody Applegate | ||
- | * Rosangela Canino-Koning (interim Secretary) | ||
- | * Member - Carl Lance | ||
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- | Discussion of secretary duties and who is going to do it. | ||
- | * Should be someone on the board. | ||
- | * Could be rotating. | ||
- | * Job | ||
- | * Custodian of records | ||
- | * Meeting minutes | ||
- | * Rose is going to do it for 6 weeks, then Mike will take it on. | ||
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- | Carl - addt to agenda - Dues structure | ||
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- | Treasurer’s report | ||
- | * Carl has printed report. See link to electronic version -- where should we keep | ||
- | * Big chunk of cash in January | ||
- | * Annual memberships | ||
- | * Amortized expenses outstrip income by about $200 | ||
- | * Insurance went up in the new space. ($268 in new space) | ||
- | * Due to correction of square footage. ($116 in old space) | ||
- | * Brian wants a comparative report of how we were at the temple vs here. | ||
- | * Average membership price is $53/month | ||
- | * Discussion of how to normalize the pricing structure | ||
- | * General consensus is to leave it as is. | ||
- | * Senior membership is very generous (%50/off) | ||
- | * Any dues price changes would need to go to the membership for a vote | ||
- | * Carl - Dues Structure | ||
- | * Dues are on a calendar month basis. | ||
- | * This could be robbing us of a week of membership dues. | ||
- | * Brian likes moving to a rolling structure rather than prorating. | ||
- | * Gives us more visibility on the membership levels | ||
- | * Doesn’t like prorates. | ||
- | * Signup people are waiving some of the prorating. :/ | ||
- | * Brian proposes doing it day-of. Signed up on the 16th, membership starts on the 16th. | ||
- | * Grace period 5-7 days to renew | ||
- | * This would give a member more control of how they use their membership. | ||
- | * Jody suggest opt-in auto-renew. | ||
- | * Thinking about how to market to grow our membership before worrying too much about the $191 loss number | ||
- | * Let it be recorded that Mike does A TON of outreach | ||
- | * But this is different, not targeted demographics | ||
- | * 496 billboard | ||
- | * Jody - the 50/80 cost structure - think about 60 flat fee | ||
- | * Frame it as a utility increase? | ||
- | * Maybe rather have the members make the decisions. | ||
- | * Bring it up in the member meeting | ||
- | * People like to dicker/deal | ||
- | * Punch-card or some other option to feel like they’re making choices | ||
- | * Consensus: Bring it up with the members | ||
- | * Brian has been reading a book about non-profit governance | ||
- | * Takeaway, always ask more people their opinions. | ||
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- | * Temple club repairs quote | ||
- | * Jody has call out to Will | ||
- | * Waiting for quote | ||
- | * This is holding us up. | ||
- | * Jody will ask Al for help in getting Will's quote. | ||
- | * Potentially suggest to Al that we get a quote from Mike’s acquaintance. | ||
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- | Board proposal - Board voting on IRS extensions | ||
- | * 990 has been filed. woohoo | ||
- | * Carl mailed in the form to the IRS years ago, but GuideStar doesn’t have it. | ||
- | * This could be a problem | ||
- | * Carl will call and find out if we didn’t do the right thing, or if they didn’t get it. | ||
- | * Carl will wait until we receive the notice that we are behind. | ||
- | * Historically, we’ve just been filing for extensions, rather than properly filling in the long form. | ||
- | * No extensions are being submitted at this time. | ||
- | * This is just so we have to vote on it if we were to file for an extension. | ||
- | * Objections? | ||
- | * Jody Q - Are these time sensitive? Meeting once a month… | ||
- | * Email votes may not be valid in Michigan. | ||
- | * We should probably amend our bylaws to accept email votes. | ||
- | * We can just have emergency meetings. | ||
- | * Make sure we schedule every February a meeting about taxes | ||
- | * No Objections - Proposal passes. | ||
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- | Strengths and weaknesses of LMN | ||
- | * We need to grow. | ||
- | * Rent increase $350 in 6-9 months | ||
- | * 4 new members for $191 deficit overcoming | ||
- | * 6 new members for rent increase | ||
- | * We need to get >40 this year. | ||
- | * What do we need to do better so that we can grow, so we can support the larger numbers to support grow. | ||
- | * + We talk a lot about a lot of stuff | ||
- | * + We do checkout classes | ||
- | * Suggestion - Open it to the public - $10 | ||
- | * - Organizing and scheduling checkout classes | ||
- | * + We have a lot of interest in soldering classes, etc. | ||
- | * Suggestion - schedule these things 6mo in advice. | ||
- | * Make a brochure with our class schedule | ||
- | * - Classes we aren’t making a lot of money…? | ||
- | * Suggestion - raise the price? | ||
- | * No, we already made the investment. | ||
- | * New classes have capital costs | ||
- | * Classes that are already built out don’t cost much to maintain. | ||
- | * Neet have to have business plan for new classes | ||
- | * Capital costs | ||
- | * How many seats | ||
- | * - Furnace is too loud | ||
- | * + Services - Maker Space | ||
- | * + Services - Classes | ||
- | * - We don’t have enough SOPs for everything. | ||
- | * We make it hard to learn the tools. | ||
- | * Some machines don’t need checkout class | ||
- | * We need to categorize this. | ||
- | * Suggestion: we could do bulk-tool checkout classes | ||
- | * Suggestion: we can book the classes ahead of time, and you have to RSVP/Register, or no-one will offer it. | ||
- | * Suggestion: online scheduling, or better scheduling of machines. | ||
- | * - We don’t have equipment scheduling | ||
- | * Suggestion: use google calendar? Scheduling software? | ||
- | * Suggestion and look at how other spaces use it. | ||
- | * You have a 5-10m grace period for no-shows. | ||
- | * + People feel like this is a community space | ||
- | * Don’t over-formalize or we could lose that feel. | ||
- | * - We’ve created a culture, but we’ve never said what our values actually are. | ||
- | * For example: | ||
- | * Respect | ||
- | * Suggestion: formalize our statement of values. | ||
- | * Bring it up with the Membership? | ||
- | * Ask them like we did for “What is a Maker?” | ||
- | * ++ We aren’t snobby! We are inclusive! We take a very broad view of what a maker is. | ||
- | * Artists | ||
- | * Writers | ||
- | * + A culture of willingness for helping/asking/teaching about how to do stuff. | ||
- | * - The cultural participation is hard for new people. Having to ask people for help requires a level of extroversion | ||
- | * Suggestion: Make classes for checkout! | ||
- | * + We have a space to hold classes | ||
- | * Offer more specialist classes - woodworking | ||
- | * + We are inclusive of people’s use of their space. | ||
- | * Casual non-community is ok. | ||
- | * + We are good at showing passion about how we give tours and things | ||
- | * - We aren’t good at conversion. | ||
- | * Suggestion: give lots of contact, lots of exposures | ||
- | * - We don’t give great presentation about the space | ||
- | * Disorganized | ||
- | * Suggestion: Clutter graveyard to neaten-up. | ||
- | * Suggestion: add “presentation of the environment” to our statement of values. Specifics of what our intention is. What level we want to hit. | ||
- | * Extremes: Adhoc, more freeform appearance (I3), and clean business (techshop) | ||
- | * We’d like something in between. | ||
- | * Suggestion: Scheduled space beautification day - projects! | ||
- | * Pizza! | ||
- | * 3rd Saturday of the month. | ||
- | * Decided by committee of area coordinators | ||
- | * - We aren’t well organized in terms of the hierarchy of authority. | ||
- | * Warden vs Working Groups | ||
- | * - We are bad at empowering people to do things. | ||
- | * We need constraints so people aren’t OVER EMPOWERED | ||
- | * How do we strike a balance? | ||
- | * Make a plan and distribute it, then request help for the action. | ||
- | * Brian as ED, gives the blessing. | ||
- | * Moving away from Do-ocracyo | ||
- | * - Brian has too much gatekeeper authority. | ||
- | * Defaulted to zone-wardens at Templeclub. | ||
- | * Maybe we should have this again. | ||
- | * Warden is a terrible word | ||
- | * Zone Coordinator | ||
- | * We need an org-chart | ||
- | * - We don’t have a newsletter | ||
- | * - We don’t have a budget | ||
- | * - We don’t have an inventory | ||
- | * - We don’t have a mission | ||
- | * We will discuss this next board meeting | ||
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- | Creating of Coordinator Positions (Marketing, Membership, Facilities) | ||
- | * Marketing coordinator - Jody is taking the lead | ||
- | * Do or cause to be done | ||
- | * Facilities coordinator - Rose is not it. :P | ||
- | * Membership coordinator | ||
- | * On-boarding | ||
- | * Shannon will take it on, but in the mean-time Brian will be doing it. | ||
- | * Fleshed out descriptions of the roles will be shared with the board in the coming weeks. Org-chart! Yay! | ||
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- | Live Sign Suggestion | ||
- | * TV with a cycling list of info, that could pull from the wiki | ||
- | * Combine with kiosk, so if you wanted to pop out and access the wiki, you can do it from there. | ||
- | * Carl Lance picked up a Pi 3 and would be willing to loan it for a kiosk. | ||
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- | East Lansing Classes | ||
- | * Mike needs to have a class to schedule/syllabus for EL Robotics | ||
- | * 50% EL people | ||
- | * 50% open to the community. | ||
- | * 6 months ahead of time | ||
- | * 3 weeks long class? | ||
- | * Schedule it differently? 3 Days? | ||
- | * Brian and Mike + whoever else is interested, will meet. | ||
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- | LMN going to Penguicon - April 29-May 1 | ||
- | * Artemis - own hotel room | ||
- | * Needs to get back to running by April 29. | ||
- | * Megas | ||
- | * We need list of volunteers | ||
- | * 4-6? | ||
- | * Opening up to membership for some of the free-spots. | ||
- | * They are super organized. How do you do it? What’s your method. | ||
- | * Makerspace summit panel? Constitutional convention? | ||
- | * YES | ||
- | * Ask i3 and some of the others. | ||
- | * Info about LMN for their program | ||
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- | Jackson - August 19 - Artemis | ||
- | * Setup is 9-noon | ||
- | * Program is getting printed, make sure they don’t say STARTREK | ||
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- | Meeting Adjuourned 3:42pm | ||