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--- meetings:20150317_minutes [2015/03/18 02:33]
penney [**Treasurer's Report**]
+++ meetings:20150317_minutes [2017/04/05 00:38]
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-Meeting called to order at 7:07
-Present: (Mike Flaga (Director), Carl Raymond (Treasurer), Jody Applegate (Director), Rose Canino-Koning (Director), Brian Adams (President), Cliff Bohm (Member), Jerry Fahner (Member), Penney Hughes (Secretary), Cameron Kennedy (member)
-Absent: Jasmine O. (Director), Nick Kwiatkowski (Director)
-Penney Hughes acted as secretary for this meeting.
-/17/2015 Minutes will be reviewed for approval next month's board meeting
--17-2015 Agenda
-===== **Reports** =====
-====== **Building update**: ======
-Applegate: Al has a permit and there are dumpsters outside the building, progress is being made.
-Previously we talked about getting totes/bankers boxes for members.  Each member can pick up stuff and place it in a tote somewhere in the current space.
-Bohn:  We need estimated $400 for fan and duct tape to put some ventilation in the metal shop.
-Flaga: Does the space committee have a budget?
-Bohn:  Does anyone have estimate for metal doors to close off metal space?
-Applegate: Nick talked with general contractor 2 days ago & still need to get estimate.
-May have to add electrical a little at a time. Boxes could cost as much as $500 ea for 220.
-Bohm:  We need to figure out what we need and the sourcing for the materials.
-Adams:  We need a ballpark for fundraising.  Maybe some items we can get in kind.
-Bohm: Do we still need to look at other sites or has that boat sailed?
-Adams: It seems highly unlikely that anyone can negotiate a better rate.  We need to clarify that the year of lower rent starts when we move in, not as of Dec 1st.  Applegate has an email out to Al.
-==== **Action Items** ====
-**Applegate**:  report back on email clarifying when lower rent rate starts
-**Space Committee**: Estimates of items required for new space
-**Space Committee**:  Report back on availability of needed items as gifts or locate sources
-**Space Committee**:  Acquire totes/bankers boxes
-**Space Committee**:  delegate space for members to pack up belongings
-==== **Treasurer's Report** ====
-Raymond:  We are kinda flush for the moment.  Expect a $2200 utility bill.  Macy's donated $2000 and $6000 matching from Mott foundation.
-Bank balance $11k
-*applause*
-===== **Membership Report** =====
-Raymond: We have 22 currently active members
-Adams: Close to all time high of 23.  We still need to think of ways to encourage new people.
-Applegate/Adams:  Maybe more people during regular work time would be willing to talk to new members.
-Bohm:  advertise a time that someone will use a device to demo it.
-Applegate:  It would be good idea to have someone do tours during that time
-Flaga:  Someone could do tour after demonstrating device
-==== **Action Item** ====
-**Membership Committee**: request members do a scheduled demo of a device
-**Membership Committee**:  advertise additional hours if available
-====== **Social Outreach** ======
-Canino-Koning: Girl Geek lockpicking party went well.  12-15 people came.
-Hughes:  Had small tween event that was successful.
-====== **Secretary Election** ======
-Canino-Koning: motioned to vote Penney Hughes as a Secretary
-board members present voted --unamimously approved
-Adams: suggested that new secretary Googles non-profit board secretary for further guidlines.  Non-Profit Network has some online board training for her to check out.
-==== **Action Item** ====
-**Hughes**:  look into specifics for non-profit secretary guidlines
-====== **New Member Introduction** ======
-Kennedy: Introduced himself and offered expertise in Bitcoin.  He would be happy to help with this and other programming opportunities such as Arduino and Rasberry Pi.  Adams has his contact info.  Let him know how he can be useful.
-====== **Space Usage Request** ======
-Applegate:  Katy Livingston wants to use part of our space as practice space as a professional circus performer.  She has her own insurance.  She prefers a location with I Beams but would be willing to bring own alternative.
-Flaga:  How long would she want to use the space
-Raymond:  Her interest in the space was forwarded to Al
-Canino-Koning:  It is super questionable for us to be making money from her using the space when we are not paying rent.
-Flaga:  What about new space?
-Applegate:  She offered to become a member but she would be dominating a lot of space.
-Adams: The question I have is, how to handle this when it is not really a maker thing.  You can use space if it is a maker thing.
-Flaga:   Are there any obstacles for Al?
-Adams:  She comes with her own insurance.
-Flaga:  Maybe we want to put it to the members?
-Adams:  Question number one, are we actually perplexed about this?
-Flaga:  You are alluding that no one is against it, but is it really about making?
-Raymond:  Even though it is tangential since there is an end to our using Adams:  Maybe we could charge her a day rate?
-Applegate: I thought we would charge her as a member.
-Flaga:  Having her be a non-member seems like a quagmire we do not want to get into.
-Canino-Koning: If she is not a member we would have to make policies to cover that and it would create hassle.
-Applegate: She would be bringing a partner and equipment.
-Bphm: Guests can not use tools.
-Canino-Koning: She should have 2 memberships.
-Flaga: By them both becoming members she would be covered by our insurance too.
-Adams: Our insurance covers the lab.
-Applegate: She indicated that she would be putting a rider on her insurance for this address.
-We should have her organize with us so she is not practicing during meetings.
-Adams:  We should broach with her the fact that there will be bystanders
-Bohm:  It could be cool to have a contact with performers for events.
-==== **Action Item** ====
-**Applegate**:  Speak with Al and Katy and Adams clarifying points in the above conversation.
-====== **Schedule Change** ======
-Flaga: March 23rd was supposed to be Pinewood Derby but looks like it will be delayed a week.
-==== **Action Item** ====
-Update schedule
-====== **Adult Derby Event** ======
-Applegate: Lucas Anthony & John Estelle came by last night looking into whether we could do a pinewood derby fundraiser.  Al is OK with it.  It does not conflict with sports events.  John wants us to go directly to Boy Scouts of America (BSA) to source the pinewood cars.
-Flaga: I'm not sure if BSA would want to sell to non kids
-Hughes: Possibly they could be sourced from Kwikcrafts.
-Applegate:  I have a schedule of charges based written up by Lucas and John based on if you get car & whether one attends a workshop to make their own cars.
-Flaga: In my experience, lots of people abandon car because the paint takes so long to dry and they need to return a second time to finish.
-Canino-Koning: They have provided for that on the schedule--there is a meet-up the day before race day for finishing and weighing in.
-Flaga:  That sounds like it could be crowded and a mess.
-Raymond: This is a good event; but will adults really come over a multi-day event?
-Canino-Koning: Maybe there should be some premade cars?
-Kennedy: Yeah, you can decorate them a little with stickers or something to customize them
-Adams:  Lets be supportive of the event & look at how they can do it.
-Hughes: We should have cars at the event for the latecomers
-Flaga: Who is buying the stock ahead of time?
-Applgate: They are buying.  Lucas is going to talk to Al about a date & John is going to organize the class.
-Flaga: Was the track acceptable to them?
-Applegate: Yes, we might want to cover the electronics in the back.
-Adams: Are we cool with someone doing a fundraiser with us?  Jody could you follow up with them?  Let's keep this their event.
-Jody: Yes, that is why they came to us, because they want to do an event with us.
-Price wise, is everyone OK with the numbers?
-Flaga:  The prices for the cars might be too low, I could email Dan.
-Adams:  John Estelle is planning on teaching the workshop.
-Hughes: What about day of cars?
-Flaga:  They should probably make 10% cars/registrants available for day of the event.
-Applegate:  We could advertise that.
-Hughes:  You might not want to advertise that until near the end of the promotion.
-Applegate:  They want to do slo-mo at the finish line.  They know cameras.
-==== **Action Items** ====
-**Flaga** email Dan and communicate actual cost of cars to Applegate.
-**Applegate** get back in touch with Lucas and John about the event
-====== **Casual Memberships** ======
-Applegage:  John and Lucas would like to have non-using members.  We need to define this.  I mentioned $25 fee and the guys said no it should be higher, maybe $50.
-Bohm:  Maybe we could have more levels.  Some students would do $25.  If you are willing to pay $50 then you will pay $50.  I think we should have a thousand dollar contributor plaque.
-Adams:  In think the last time we talked about this we were going to have Bohm work with Canino-Koning.
-Bohm:  I thought she was working on it.
-==== **Action Items** ====
-**Canino-Koning and Bohm**:  report to board with membership levels suggestions
-====== **Recommendation** ======
-Applegate:  I heard http://www.zerotomaker.com/ was a good site.
-Meeting was adjourned with no objections at 8:13 pm.